Sales Terms & Conditions (Billing & Invoicing) at HSO Petroleum Service

01. Terminology & Order of Precedence

•  “Customer,” “you,” “your” refer to the individual or entity purchasing Products. 

• “Company,” “HSO,” “we,” “us,” “our” refer to HSO Petroleum Service / Huron Smith Oil Co., Inc. 

• “Parties” refers to Customer and HSO collectively. 

• “Products” means any goods listed for sale on our platform, including but not limited to spare parts, tanks, PPE, lubricants, and related materials. 

• “Order” means a purchase order or online checkout submission by Customer. 

• “Order Confirmation” means HSO’s acceptance of an Order, which creates a binding contract. 

Order of precedence (in the event of conflict, from highest to lowest): 

1. A mutually signed written agreement between the Parties (if any). 

2. The applicable Order Form, quotation, or Order Confirmation. 

3. These Terms. 

4. Any additional terms contained in Customer’s purchase order (accepted only if expressly agreed in writing by HSO). 

02. Quotations, Orders & Acceptance

2.1 Quotations

Written quotations provided by HSO are valid for 30 days from the date issued, unless otherwise stated. Quotations are subject to change based on product availability and market conditions. 

2.2 Order Placement

Orders may be placed through our website, by email, or via phone. Each Order constitutes an offer by Customer to purchase Products under these Terms. 

2.3 Order Acceptance 

HSO may accept or reject an Order in its sole discretion. Acceptance occurs when we issue a written Order Confirmation or begin processing the Order (e.g., by allocating inventory). A contract is formed only upon such acceptance. 

2.4 Order Changes or Cancellation 

Once an Order is accepted, it may only be changed or cancelled with HSO’s written consent and may be subject to restocking fees or cancellation charges as set forth in Section 12.

03. Pricing, Currency & Taxes

3.1 Pricing

All prices are listed in U.S. Dollars (USD) and are exclusive of shipping, handling, insurance, duties, and taxes unless explicitly stated otherwise. HSO reserves the right to correct pricing errors at any time before shipment. 

3.2 Taxes

Customer is responsible for all applicable federal, state, and local taxes, including but not limited to sales, use, excise, value-added (VAT), goods and services (GST), customs duties, and any other governmental charges arising from the purchase or import of Products. If Customer is exempt from certain taxes, a valid exemption certificate must be provided prior to invoicing. 

3.3 Withholding Taxes

If Customer is required by law to withhold any taxes from payments due to HSO, Customer will gross up the payment so that HSO receives the full amount invoiced, less any applicable withholding taxes for which HSO receives a tax credit. 

04. Invoicing & Delivery of Invoices

05. Payment Terms

5.1 Due Date 

Payment is due net 30 days from the invoice date, unless otherwise stated in the Order Confirmation or a separate credit agreement. 

5.2 Payment Methods

Accepted methods include wire transfer, ACH, credit card (subject to a processing fee, if applicable), or check (subject to clearance). Payment must be made in USD. 

5.3 No Set-Off

Customer may not withhold, offset, or deduct any amounts due to HSO for any reason without HSO’s prior written consent. 

5.4 Credit Approval

HSO reserves the right to require prepayment, a deposit, or other financial assurances based on creditworthiness or order value.